Andrews Chamber Executive Director

Andrews Chamber of Commerce
 
Title: Executive Director (Full Time)
Status: Exempt
Reports to: Andrews Chamber of Commerce Board of Directors
 
Position: The Executive Director is responsible and accountable to the Board of Directors to provide executive leadership to the Andrews Chamber of Commerce.
 
Responsibilities:

• In consultation with the Board of Directors plan long-range policies to help achieve important Chamber/CVB and community goals  
  • Review projects and proposals to develop and implement plans and objectives for the Chamber/CVB in an effective and innovative fashion.
  • Plan and provide annual Board training.
  • Track progress and report regularly to the Board of Directors.
  • Recruit Members, volunteers and board members for the Chamber.
  • Attend training, including out of town training, as needed.
  • Be available to work some weekends and holidays as needed.

• Oversee the management of chamber staff including hiring, firing, performance reviews, salary and benefits administration, policy and general supervision.
• Coach and develop the internal leadership team to attain consistent, highly effective performance.
• Develop and implement continuous improvement initiatives, create better business practices and an organizational structure that will optimize performance and operating results.
• Promote a working environment of excellence, external and internal collaboration and professional standards for the organization.
• Oversee volunteer committees that operate under the Chamber.

• With approval of the Budget Committee of the board, develop an annual budget for the Chamber’s operations that delineates projected revenues and expenses and a projected net profit as appropriate.
• Prepare the annual Hotel Occupancy Tax (HOT) budget and submit to the Board for approval. Once approved, submit/present to the City Council for approval.
• Prepare an annual marketing report and end-of-year budget to show City Council how HOT funds were utilized to promote the City throughout the year.
• Lead, direct and develop Chamber’s fundraising strategies and capital campaigns.
• Approve all specific expenditures under the budget adopted by the Board including general office expenditures and general maintenance of Chamber grounds, Means House and RV park.
• Oversee preparation for monthly board meetings by setting agenda, preparing financial statements and all other necessary documents.
• Oversee the record keeping for all Board of Directors meeting documents, including the President signing the official copy of all meeting records.
• Maintain current tags and inspections on trailers.

• Marketing Materials
  • Print (manage contracts and meet all advertising deadlines as set forth in contracts)
    • Magazines, newspapers, flyers, posters, brochures and informational packets
  • Digital
    • Billboards, marquee, e-newsletter, social media - create ads, post content, website design and other various ads

• Event Marketing
  • Create separate event pages on social media platforms
  • Promote event on various social media platforms
  • Coordinate radio and television advertisements
  • Setup links for online payment transactions

• Membership Marketing
  • Promote membership according to benefit levels

• Maintain compliance with external regulations and internal policies
  • Reconcile all bank accounts
    • Andrews Chamber of Commerce
    • Mesquite Burners
    • Women’s Division
    • Keep Andrews Beautiful
    • Hispanic Heritage
    • Veteran’s Board
  • Oversee preparation for annual audit
    • Make copies of all statements for each of the above accounts
    • Provide copies of checks written requested by Auditor
    • Provide receipts from various accounts requested by Auditor
  • Pay tax liabilities monthly, quarterly and annually.
  • File 990N for Keep Andrews Beautiful.
  • File Sales Tax for Keep Andrews Beautiful.
  • Oversee all HOT funds are used according to Hotel/Motel Tax laws.
  • Maintain insurance policies for the Chamber.
    • Buildings and all other property belongings to the Chamber
    • Acquire liability policies for events hosted by the Chamber and organizations that operate under the Chamber:
  • Maintain current licensing on software and computers.
  • Maintain licensing with BMI to prevent copyright infringements with entertainment/performers at events.
• Maintain excellent relationships within Local, State and federal government leaders and regional partnerships
• Implement a marketing plan for the chamber to assure a positive community image.
• Any additional duties as assigned by the Board of Directors.

• Proficient in quickbooks and knowledge of basic accounting principles
• Outstanding public speaking and presentation skills
• Effective written communication skills
• Strong customer service skills
• Outstanding time management and event planning skills
• Strong ability to foster teamwork and collaboration between/among Board members, staff, Chamber members, community leaders, elected officials and strategic committees and organizations.
• Strong Executive and supervisory skills, including ability to plan, organize, lead, delegate, and monitor.
• Passion for collaboration and networking.
• Demonstrated ability to prepare and manage a budget, to analyze organization performance and to project financial performance.
• Ability to perform cost-benefit analysis of proposed ideas, projects and events.
• Ability to work a wide and flexible range of business hours, holiday events and overnight travel on an occasional basis.
• Ability to motivate others to be champions of chamber initiatives
• Strong commitment to personal growth
• Commitment to the best business practices for the Chamber

• Previous Chamber management experience preferred.
• Working knowledge of local, regional and state-level political systems and experience in developing collaborative relationships in these areas.
• Adobe Suites (Photoshop, Illustrator, Indesign)
• Microsoft Office (Excel, Word, Outlook)

• Bachelor’s degree from an accredited college or university required; or comparable professional training and experience attained through military, industry or association service.